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About WCLA

Constitution & Bylaws

Click here to view proposed changes to Bylaws as of 4/16/22
Vote for approval to be held at Members Meeting on June 25, 2022
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West Caroga Lake Association Constitution & Bylaws  

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Article I

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This association shall be called the WEST CAROGA LAKE ASSOCIATION, hereinafter referred to as "the Association."

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Article II

 

Objectives and Purpose:

The purpose o the Association is to create a climate of camaraderie and friendship within the community of West Caroga Lake;

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to unite in action for the protection of the property of the members of the Association, through designated federal, state and local agencies; and

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to preserve the ecology and beauty of West Caroga Lake and the surrounding area, to maintain appropriate standards of health and pollution control in cooperation with designated federal, state and local agencies; and

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to encourage and sponsor activities deemed by the members of the Association to be worthy of support, and which will serve the best interests of the West Caroga Lake area. 

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Article III

 

Membership:

  1. QUALIFICATIONS:

    • Any individual, business, or duly organized association, club, not-for-profit organization owning or having a substantial interest in recreation, tourism, conservation, or property in the West Caroga Lake area is eligible for membership in this Association, upon acceptance of dues. 

  2. CATEGORIES OF MEMBERSHIP

    • Individual and Family;​

    • Business and Professional;

    • Duly Organized Associations, clubs, and not-for-profit organizations;

    • Honorary memberships—Churches, and individuals not fitting any of the above categories, who demonstrate support and agreement with the Association's goals and principles. Honorary members shall not be entitled to vote or hold office in the Association.

  3. VOTING QUALIFICATIONS:

    • Any individual or family membership in good standing shall have the right to vote and hold office. One vote shall be given to a representative of an association, business or group in good standing.

  4. DUES: 

    • The annual dues shall be fixed by the Board of Directors for full voting membership. Annual dues shall be for the fiscal year beginning July 1, and ending June 30, or as the Board shall decide. 

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Article IV

 

Officers and Directors:

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  1. The Board shall consist of a President, Vice-President, Secretary, Treasurer and at least eight, but not more than ten, Directors all of whom shall be elected from among the members in good standing by vote at the annual meeting. Each year one half of the Directors shall elected for terms of two years.

  2. The President, Vice-President, Secretary and Treasurer, hereafter designated as "the Officers," shall be elected every two years.

  3. All elections of Officers and Directors shall be decided by plurality.

  4. Vacancies on the Board may be filled by appointment by the Board for any unexpired term.

  5. A Nominating Committee shall be appointed by the President to serve from the end of the Annual Meeting until the next Annual Meeting and will present a full slate of officers and directors for election by the membership. Insofar as possible, such nominations should represent the various geographical areas of West Caroga Lake. In addition to such nominations, nominations are to be accepted from the floor.

  6. DUTIES OF THE OFFICERS:

    • The President shall preside at all meetings of the Association and of the Board and shall serve as the representative of the Association with respect to its decisions as delegated by the Board and/or the general membership.​ The President shall designate such standing or special committees as may be required by the Board. The President may vote on issues only to break a tie.

    • The Vice-President shall assist the President and in the absence of the President shall perform the President's duties. The Vice-President may also be designated additional duties and powers by the Board or by the President.

    • The Secretary shall keep all records of the Association, except such records as may be specifically assigned to others. The Secretary shall also keep the minutes of all meetings of the Board of Directors and of the Association, and shall send notices of such meetings. The Secretary shall conduct all correspondence of the Association, except as may otherwise be provided.

    • The Treasurer shall be responsible for all funds of the Association and shall supervise a complete and accurate record of the Association and shall supervise a complete and accurate record of all receipts and disbursements, reporting such transactions at each meeting of the Board and of the Association. Prior to the beginning of each fiscal year, the Treasurer shall notify each member in writing of the dues payable for the coming year, and shall be diligent in reminding those who may be deliquent in the payment of dues.

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Article V

 

Meetings:

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The Annual Meeting of the Association shall be held during the summer of each year at such time and place as may be designated by the President, and ample notice thereof shall be given to each member by mail.

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Special meetings of the membership may be called by the President, provided that adequate notice is given to the membership. Such notice must be given at least ten days prior to such meeting, and must include a description of the agenda. No action may be taken at such meetings on issues not announced in the docket.

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Ten percent of the membership as tallied by the Secretary shall constitute a quorum for any meeting of the Association.

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The Board will meet at least two times between May and September and at such times as may be required by the business of the Association. A quorum shall consist of six persons, of who at least two must be Officers. 

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It shall be within the discretion of the Board to delegate an Executive Committee to assist them in the discharge of their responsibilities; such committee to consist of the four Officers and one Director.

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The parliamentary procedure of the Association shall be in accordance with Robert's Rules of Order, except as may otherwise be provided in these articles.

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Article VI

 

Fiscal Matters:

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  1. DUES:​

    • Annual dues and categories of membership shall be set by the Board and duly advertised to the membership in advance of the Annual Meeting.​

  2. The Treasurer will be responsible for all accounting of the funds belonging to the Association, and shall maintain a record of dues-paying members.

  3. Funds will be administered according to generally accepted principles of accounting and the book shall be audited annually.

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Article VII

 

Liability:

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  1. The Association assumes no responsibility or liability for the well-being of any member or representative of a member attending, managing or participating in meetings or any other functions of the Association.

  2. No Officer or Director, former Officer or Director, nor any authorized agent of the Association shall be liable in any manner to the Association or any person or group for any loss or damage sustained as a result of action taken or omitted to be taken by said Officer, Director or agent in good faith, if he or she exercised or used the same degree of care and skill as a prudent person would have exercised under the circumstances in the conduct of his or her own affairs.

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Article VIII

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Bylaws:

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These bylaws and articles may be amended at any regular or special meeting of the Association by a majority of the Association membership present and voting, and such amendments or revisions will take effect immediately. It is required that any amendments or revisions to these bylaws and articles be presented to the membership prior to the meeting at which they are to be submitted to vote. 

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